Travel Support
Students traveling for conferences or other professional reasons must submit a pre-travel authorization request before traveling. The request should be submitted even if no funding is requested.
To submit a request, send Adrian an email with the following information:
- Dates of travel
- Purpose of trip (e.g. "To attend JSM")
- Title and abstract if you are presenting, or note that you are not presenting
- Estimated cost of
- airfare
- other ground transportation
- conference registration fees
- hotel
If the travel is approved, some items may be pre-paid by the department. These items may include conference registration fees or airline tickets. Usually hotel expenses can not be pre-paid. Any pre-paid items need to be handled by Beth Raines in SAS 5146.
Any expenses that you pay out-of-pocket can only be reimbursed after the travel is complete. These expenses might include
- Hotel costs (Need a receipt showing 0$ balance)
- Airfare, if not pre-paid (Need a receipt showing 0$ balance)
- Transportation (for driving trips, provide a beginning and ending address; for taxis provide a receipt)
- Food (no receipts needed, as this is paid on a per diem basis)
Claims must be submitted to Adrian within two weeks of completing the travel. Claims submitted later than that may not be reimbursed. You may not claim reimbursement for items that are paid from another source. Please indicate which meals were included in the conference or cost of registration. Meals are reimbursed on a per diem basis, regardless of how much you actually spent.
Travel funds are also available through the University Graduate Student Association. Request for those funds is handled separately.
Students who wish to print posters should consider the library printing services
Back to Handbook Contents
