Difference between revisions of "Travel Support"
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| − | <p>Students traveling for conferences or other professional reasons | + | <p>Students traveling for conferences or other professional reasons must submit a pre-travel authorization request '''before''' traveling. The request should be submitted even if no funding is requested.</p> |
| − | <p>The | + | <p>The travel request is submitted through [https://portal.acs.ncsu.edu/psp/EPPRD/EMPLOYEE/PFO890PRD/c/NC_AP_PROCESSES.NC_TRAVEL_CENTER.GBL MyPack]. [http://www.fis.ncsu.edu/controller/travel_reimburse/Travel_Auth_Instruction.asp Instructions] can be found on-line. You '''must''' add Pam Arroway as an ad-hoc approver to any graduate student travel request.</p> |
| − | <p>If the travel expenses are approved, some items may be pre-paid by the department. These items may include conference registration fees or airline tickets. Usually hotel expenses can not be pre-paid. Any pre-paid items need to be handled by Beth Raines in | + | <p>How to add an Ad hoc Approver: |
| + | <ol> | ||
| + | <li>In the approval section, click the icon that looks like a magnifying glass.</li> | ||
| + | <li>Type the ad hoc approver's name in the name field then click "look up".</li> | ||
| + | <li>Click the person's name you want as the ad hoc approver.</li> | ||
| + | <li>Click "add approver".</li> | ||
| + | <li>Once you click the name it will add the person as an ad hoc approver. </li> | ||
| + | </ol></p> | ||
| + | |||
| + | <p>Student travel must be approved by Dr. Arroway and Dr. Pantula. Dr. Arroway will add a grant PI or other ad-hoc approvers as appropriate. If you will be presenting a paper or poster, email the title and abstract to Dr. Arroway. </p> | ||
| + | |||
| + | <p>If the travel expenses are approved, some items may be pre-paid by the department. These items may include conference registration fees or airline tickets. Usually hotel expenses can not be pre-paid. Any pre-paid items need to be handled by Beth Raines in SAS 5140.</p> | ||
<p>Any expenses that you pay out-of-pocket can only be reimbursed after the conference is over. These expenses might include</p> | <p>Any expenses that you pay out-of-pocket can only be reimbursed after the conference is over. These expenses might include</p> | ||
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<li> Food (no receipts needed, as this is paid on a per diem basis)</li> | <li> Food (no receipts needed, as this is paid on a per diem basis)</li> | ||
</ul> | </ul> | ||
| − | <p>Claims must be submitted to Peggy Morris in Cox 518C within two weeks of completing the travel. You may not claim reimbursement for items that are paid from another source. Please indicate which meals were included in the conference or cost of registration. Meals are reimbursed on a per diem basis, regardless of how much you actually spent.</p> | + | <p>Claims '''must''' be submitted to Peggy Morris in Cox 518C within two weeks of completing the travel. Claims submitted later than that may not be reimbursed. You may not claim reimbursement for items that are paid from another source. Please indicate which meals were included in the conference or cost of registration. Meals are reimbursed on a per diem basis, regardless of how much you actually spent.</p> |
| − | <p>Travel funds are also available through the [http://ugsa.ncsu.edu/ University Graduate Student Association].</p> | + | <p>Travel funds are also available through the [http://ugsa.ncsu.edu/ University Graduate Student Association]. Request for those funds is handled separately.</p> |
<p> Back to [[Main Page | Handbook Contents ]] </p> | <p> Back to [[Main Page | Handbook Contents ]] </p> | ||
Revision as of 20:55, 7 July 2009
Students traveling for conferences or other professional reasons must submit a pre-travel authorization request before traveling. The request should be submitted even if no funding is requested.
The travel request is submitted through MyPack. Instructions can be found on-line. You must add Pam Arroway as an ad-hoc approver to any graduate student travel request.
How to add an Ad hoc Approver:
- In the approval section, click the icon that looks like a magnifying glass.
- Type the ad hoc approver's name in the name field then click "look up".
- Click the person's name you want as the ad hoc approver.
- Click "add approver".
- Once you click the name it will add the person as an ad hoc approver.
Student travel must be approved by Dr. Arroway and Dr. Pantula. Dr. Arroway will add a grant PI or other ad-hoc approvers as appropriate. If you will be presenting a paper or poster, email the title and abstract to Dr. Arroway.
If the travel expenses are approved, some items may be pre-paid by the department. These items may include conference registration fees or airline tickets. Usually hotel expenses can not be pre-paid. Any pre-paid items need to be handled by Beth Raines in SAS 5140.
Any expenses that you pay out-of-pocket can only be reimbursed after the conference is over. These expenses might include
- Hotel costs (Need a receipt showing 0$ balance)
- Airfare, if not pre-paid (Need a receipt showing 0$ balance)
- Transportation (for driving trips, provide a beginning and ending address; for taxis provide a receipt)
- Food (no receipts needed, as this is paid on a per diem basis)
Claims must be submitted to Peggy Morris in Cox 518C within two weeks of completing the travel. Claims submitted later than that may not be reimbursed. You may not claim reimbursement for items that are paid from another source. Please indicate which meals were included in the conference or cost of registration. Meals are reimbursed on a per diem basis, regardless of how much you actually spent.
Travel funds are also available through the University Graduate Student Association. Request for those funds is handled separately.
Back to Handbook Contents
